Process Description
| Process Particulars | Details |
|---|---|
| Process Name | Control and regulation of Distilleries |
| Process Objective | Monitoring the Production of Spirit |
| Process Owner | Excise Officer |
| Process Participants | Distillery Licensee, Excise Officer/SoE, Permit Issuing Authority, Chemical Examiner |
Input
| No | Description | Format | Supporting Documents | Source |
|---|---|---|---|---|
| 1 | Wash register | Not prescribed | NA | Licensee, Excise Officer |
As-Is Process
Output
| No | Description | Format | Supporting Documents | Destination |
|---|---|---|---|---|
| 1 | Permit | Prescribed format | none | Licensee, Excise officer |
| 2 | Transport pass | Prescribed format | none | Licensee, Excise officer |
Key Challenges & Process Gaps
| Sr. No. | Process Step | Process Description | Remarks/Challenges |
|---|---|---|---|
| 1 | Raw material receipt | Raw material receipts are recorded in various manual registers. | There are multiple registers to be maintained for multiple raw materials based on bills from supplier and actual receipt at the weighbridge, with some parts of information being repeated across registers. Maintaining all records manually is tedious and prone to errors. |
| Excise officer does not monitor the registers. | |||
| 2 | Preparation of wash | Wash is prepared after removing impurities in raw material | Yield of production depends quantity of wash prepared. |
| Manual registers are maintained for records. | |||
| Excise officer does not monitor the registers. | |||
| 3 | Spirit production | ENA is produced by standard process | Standard process is followed for production of spirit. |
| Manual registers are maintained for records. | |||
| Excise officer monitors the registers. | |||
| Allowable losses are not linked to operational characteristics of the unit appropriately | |||
| 4 | Collecting spirit | Produced spirit is collected to receiver vat | Produced spirit is collected in receiver vat and receiver register is updated. |
| Manual registered are prone to errors and difficult to cross-reference & reconciliation. | |||
| There is limited visibility into the yield of the grain based distilleries. | |||
| 5 | Storage of spirit | Spirit is stored in storage vat | Spirit is stored in storage vat and storage vat register is updated. |
| Manual registered are prone to errors and difficult to cross-reference & reconciliation. | |||
| Monitoring of losses and penalties for losses beyond allowed limit are difficult using manual records. | |||
| 6 | Chemical examination | Sample of spirit is received by chemical examiner's office for testing | Produced spirit is subjected to chemical testing by Chemical Examiner's office. |
| Sample collection is not monitored by the excise officer. | |||
| 7 | Result of chemical examination | Chemical examination report is shared. | Submission of sample and sharing chemical examination report is manually done, which is prone to errors and delays. |
| Process for samples/production failing chemical examination could not be ascertained. | |||
| 8 | Request for permit | Permit is requested from CoE to transport/export spirit | Licensee requests for permit for transport/export of spirit from CoE through excise officer of the distillery. |
| The export permit is issued based on import permit from receiving state. | |||
| 9 | Forwarding permit request | Excise officer forwards permit request | Monitoring of forwarded permit requests not done by excise officer. |
| 10 | Grant of permit | CoE grants permit for transport/export of spirit | Manual process of issuing permits is followed and no transport permit register is maintained. |
| 11 | Issue of transport pass | Based on permit, excise officer issues transport pass | No register is maintained for issued transport passes by excise officer. |
| 12 | Spirit despatch | Licensee despatched spirit along with the transport pass | Licensee despatched the spirit and updates the despatch register with permit & transport pass details. |
| Spirit from storage vat is despatched by tanker and storage register is updated. | |||
| Manual registers are maintained for records. | |||
| Excise officer monitors the registers. | |||
| 13 | EVC | Excise verification certificate (EVC) from excise officer of the spirit receiving unit is required | Monitoring losses of spirit in transit is difficult as no register for EVCs is maintained. |
Process Timeline
No timelines for the process completion or that between two consequent steps found to be prescribed or defined. Production & despatch is also dependant on the business requirement of the licensee.There is limited visibility into the yield of the grain based production.There are multiple registers to be maintained, with some parts of information being repeated across registers.Maintaining all records manually is tedious and prone to errors and extracting information to establish a pattern in timeline is difficult.