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Government Of Assam Excise COMMISSIONERATE OF EXCISE

Regulations of Distilleries

Control and Regulation of Bottling Unit (FL/CS)

Process Description

Process ParticularsDetails
Process NameControl and regulation of Bottling Unit
Process ObjectiveMonitoring of Bottling Unit
Process OwnerExcise Officer at the unit
Process ParticipantsLicense (Manufactory), Licensee (Distillery), Excise Officer, CoE, Chemical Examiner

Input

NoDescriptionFormatSupporting DocumentsSource
1Spirit Receipt RegisterNATransport Pass etc.Licensee, Excise Officer 

As-Is Process

Output

NoDescriptionFormatSupporting DocumentsDestination
1No prescribed formats for forms & registerNot prescribednoneLicensee, Excise officer

Key Challenges & Process Gaps

Sr. No.Process StepProcess DescriptionRemarks/Challenges
1„Checking the requisitionTP Issuing authority examines the requisition Due to all manually maintained records, examining the requisition in the light of the licensee information, past demands and current stock, the examination of requisition is generally subjective. 
The challan is examined to ensure collection of revenue but it is difficult to examine it due to manual records and disconnect from bank/treasury data.
2„Forwarding requisitionPermit issuing authority forwards the requisitionDue to all manually maintained records, examining the requisition in the light of the licensee information, past demands and current stock, the examination of requisition is generally subjective. 
The challan is examined to ensure collection of revenue but it is difficult to examine it due to manual records and disconnect from bank/treasury data.
3„Liquor despatchProduct issue based with TPManufacturing unit/importer issues the products to wholesale WH licensee on payment of duties (challan) and product price 
o    Wholesale warehouse issues products to retail licensee but does not check the authenticity of TP.
4„Liquor receiptLicensee takes the liquor to their licensed premisesMonitoring is difficult between the manufacturing unit/importer to wholesale WH premises.
No  monitoring of the transport from WH to retail licensee premises

Process Timeline

No timelines for the process completion is defined or that between two consequent steps found to be prescribed or defined. Procurement, storage & despatch are also dependant on the business requirement of the licensees.There are multiple registers need to be maintained.Maintaining all records manually is tedious and prone to errors and extracting information to establish a pattern in timeline is difficult.