Process Description
| Process Particulars | Details |
|---|---|
| Process Name | Control and regulation of Bottling Unit |
| Process Objective | Monitoring of Bottling Unit |
| Process Owner | Excise Officer at the unit |
| Process Participants | License (Manufactory), Licensee (Distillery), Excise Officer, CoE, Chemical Examiner |
Input
| No | Description | Format | Supporting Documents | Source |
|---|---|---|---|---|
| 1 | Spirit Receipt Register | NA | Transport Pass etc. | Licensee, Excise Officer |
As-Is Process
Output
| No | Description | Format | Supporting Documents | Destination |
|---|---|---|---|---|
| 1 | No prescribed formats for forms & register | Not prescribed | none | Licensee, Excise officer |
Key Challenges & Process Gaps
| Sr. No. | Process Step | Process Description | Remarks/Challenges |
|---|---|---|---|
| 1 | Checking the requisition | TP Issuing authority examines the requisition | Due to all manually maintained records, examining the requisition in the light of the licensee information, past demands and current stock, the examination of requisition is generally subjective. |
| The challan is examined to ensure collection of revenue but it is difficult to examine it due to manual records and disconnect from bank/treasury data. | |||
| 2 | Forwarding requisition | Permit issuing authority forwards the requisition | Due to all manually maintained records, examining the requisition in the light of the licensee information, past demands and current stock, the examination of requisition is generally subjective. |
| The challan is examined to ensure collection of revenue but it is difficult to examine it due to manual records and disconnect from bank/treasury data. | |||
| 3 | Liquor despatch | Product issue based with TP | Manufacturing unit/importer issues the products to wholesale WH licensee on payment of duties (challan) and product price |
| o Wholesale warehouse issues products to retail licensee but does not check the authenticity of TP. | |||
| 4 | Liquor receipt | Licensee takes the liquor to their licensed premises | Monitoring is difficult between the manufacturing unit/importer to wholesale WH premises. |
| No monitoring of the transport from WH to retail licensee premises |
Process Timeline
No timelines for the process completion is defined or that between two consequent steps found to be prescribed or defined. Procurement, storage & despatch are also dependant on the business requirement of the licensees.There are multiple registers need to be maintained.Maintaining all records manually is tedious and prone to errors and extracting information to establish a pattern in timeline is difficult.