Control & regulation of Distilleries
Process Description
Process Particulars
Details
Process Name
Control and regulation of Distilleries
Process Objective
Monitoring the Production of Spirit
Process Owner
Excise Officer
Process Participants
Distillery Licensee, Excise Officer/SoE, Permit Issuing Authority, Chemical Examiner
Input
No
Description
Format
Supporting Documents
Source
1
Wash register
Not prescribed
NA
Licensee, Excise Officer
As-Is Process
Output
No
Description
Format
Supporting Documents
Destination
1
Permit
Prescribed format
none
Licensee, Excise officer
2
Transport pass
Prescribed format
none
Licensee, Excise officer
Key Challenges & Process Gaps
Sr. No.
Process Step
Process Description
Remarks/Challenges
1
Raw material receipt
Raw material receipts are recorded in various manual registers.
There are multiple registers to be maintained for multiple raw materials based on bills from supplier and actual receipt at the weighbridge, with some parts of information being repeated across registers. Maintaining all records manually is tedious and prone to errors.
Excise officer does not monitor the registers.
2
Preparation of wash
Wash is prepared after removing impurities in raw material
Yield of production depends quantity of wash prepared.
Manual registers are maintained for records.
Excise officer does not monitor the registers.
3
Spirit production
ENA is produced by standard process
Standard process is followed for production of spirit.
Manual registers are maintained for records.
Excise officer monitors the registers.
Allowable losses are not linked to operational characteristics of the unit appropriately
4
Collecting spirit
Produced spirit is collected to receiver vat
Produced spirit is collected in receiver vat and receiver register is updated.
Manual registered are prone to errors and difficult to cross-reference & reconciliation.
There is limited visibility into the yield of the grain based distilleries.
5
Storage of spirit
Spirit is stored in storage vat
Spirit is stored in storage vat and storage vat register is updated.
Manual registered are prone to errors and difficult to cross-reference & reconciliation.
Monitoring of losses and penalties for losses beyond allowed limit are difficult using manual records.
6
Chemical examination
Sample of spirit is received by chemical examiner's office for testing
Produced spirit is subjected to chemical testing by Chemical Examiner's office.
Sample collection is not monitored by the excise officer.
7
Result of chemical examination
Chemical examination report is shared.
Submission of sample and sharing chemical examination report is manually done, which is prone to errors and delays.
Process for samples/production failing chemical examination could not be ascertained.
8
Request for permit
Permit is requested from CoE to transport/export spirit
Licensee requests for permit for transport/export of spirit from CoE through excise officer of the distillery.
The export permit is issued based on import permit from receiving state.
9
Forwarding permit request
Excise officer forwards permit request
Monitoring of forwarded permit requests not done by excise officer.
10
Grant of permit
CoE grants permit for transport/export of spirit
Manual process of issuing permits is followed and no transport permit register is maintained.
11
Issue of transport pass
Based on permit, excise officer issues transport pass
No register is maintained for issued transport passes by excise officer.
12
Spirit despatch
Licensee despatched spirit along with the transport pass
Licensee despatched the spirit and updates the despatch register with permit & transport pass details.
Spirit from storage vat is despatched by tanker and storage register is updated.
Manual registers are maintained for records.
Excise officer monitors the registers.
13
EVC
Excise verification certificate (EVC) from excise officer of the spirit receiving unit is required
Monitoring losses of spirit in transit is difficult as no register for EVCs is maintained.
Process Timeline
No timelines for the process completion or that between two consequent steps found to be prescribed or defined. Production & despatch is also dependant on the business requirement of the licensee.There is limited visibility into the yield of the grain based production.There are multiple registers to be maintained, with some parts of information being repeated across registers.Maintaining all records manually is tedious and prone to errors and extracting information to establish a pattern in timeline is difficult.